What is the difference between archive and PST?
pst file. So… while Export copies the items you are exporting, Archive removes them from your current data file. You would use Export to create a backup of your data, especially when you are not using a pst file, or to create a copy to use on another computer.
Is an Outlook archive a PST?
About Outlook Data Files (. Outlook Data Files (. pst) are saved on your computer in the Documents\Outlook Files folder. Older messages and items that you don’t use regularly can be archived to an Outlook Data File (. pst).
What is the difference between archive and backup in Outlook?
A backup is simply a copy of the current and active information stored on your servers. While an archive is also a copy of your data, the archiving process relocates the data from your business’s primary storage location and moving it on to less expensive and more long-term storage locations.
What is the use of PST in Outlook?
A Personal Folders file (. PST) is an Outlook data file used to store local copies of messages, calendar events, and other items from your Exchange mailbox. Its appearance closely resembles Outlook 2003, and it can contain all of your Outlook folders, including the Inbox, Calendar, and Contacts.
What is archive PST in Outlook?
Archive files (Outlook Data Files or . pst files) are used to store data (Messages and Calendar Items) moved from your online Exchange account to your home directory.
Is archival same as backup?
1. Definitions: A backup is a copy of your current data that you use to restore original data if it’s ever damaged. An archive is historical data you must keep long-term retention reasons, such as compliance.
What is stored in a PST file?
A PST file is a personal storage table, which is a file format Microsoft programs use to store items like calendar events, contacts, and email messages. PST files are stored within popular Microsoft software like Microsoft Exchange Client, Windows Messaging, and Microsoft Outlook.
How do I archive Outlook emails?
To manually archive Outlook items, do the following:
- Click the File tab.
- Click Cleanup Tools.
- Click Archive.
- Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
- Under Archive items older than, enter a date.
How do I keep old emails in Outlook?
Archive older items automatically
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
- Choose any other options you want, such as having Outlook delete old items instead of archiving them.
What’s the difference between pst files and PST archives?
PST Archives. The pst files on Outlook are all the same as each other. All the pst files store the Outlook email data in the same manner. You can access these pst files from another computer using Outlook. There is a very small but significant difference between pst files and pst archives.
Where are Outlook messages saved in a pst file?
When messages or other Outlook items are saved in an Outlook Data File (.pst), the items are available only on the computer where the file is saved.
Do you have to use autoarchive to backup pst files?
However, you don’t have to use AutoArchive if you don’t want to and living without an archive.pst is perfectly healthy. Proper pst-backup files are created when you close Outlook and copy the pst-file to a safe backup location. For more on this see: Backup and Restore all Outlook data.
What’s the difference between Enterprise Vault and outlook archive?
Outlook Archive just removes the data from the Exchange server to the end-user’s computer (or a shared drive) into PST files. The PSTs are then just added to the Outlook profile as a secondary place to search for items. Enterprise Vault is a 3rd Party tool from Veritas that has its own server and associated SQL databases.