How do I view categories in Outlook Web App?

What are categories in Outlook mail?

Categories apply color to items in your Mail, Calendar, People, Tasks, and Notes. In other words, you use categories to label your messages and related items, so that you can organize and track them quickly. Categories appear in the Outlook Web App as colored boxes in the Message List and the Reading Pane.

How do I organize my Outlook Web App?

Use rules to automate actions on incoming email, like moving certain messages to a specific folder.

To create a rule on a specific message: Right-click it and select Create rule….
Select Mail > Rules.
Select Edit rule next to the rule you want to change.
Make the changes you want.
Select Save.

How do I manage categories in Outlook?

Edit Categories in Outlook

Go to the Home tab and select Categorize,in the Tags group.
Select All Categories.
Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.
Select OK when you’re finished.

How do I see email categories in Outlook?

In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories.

How do I view email categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the pop-up box, scroll down to the bottom of the list and click All Categories.

How many categories can you have in Outlook?

One possible reason for creating colorless categories is that Outlook only offers 25 colors, and you may have more than 25 categories. But after you get past 25 categories, you might consider cutting down on the number of categories to reduce confusion.

What is the best way to use categories in Outlook?

Method 1:

Select an email message or calendar event and right-click.
From the Categorize menu, select New category.
Type a name for your category, and then, if you want, choose a color by clicking the category icon.
Press Enter. The category is created and applied to the items you’ve selected.

How do I organize my webmail?

10 Tips to Help You Organize Your Inbox Email Messages

Organize Your Inbox Regularly and Often.
Use Labels and Folders.
Create Multiple Email Accounts.
Rule Them All.
Archive Emails to Keep Your Inbox Clean.
Deep Clean Your Inbox from Time to Time.
Organize Emails Using Stars and Flags.
Snooze Emails for Later.

How do I find categorized emails in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I label categories in Outlook?

Rename a color category

Select an Outlook item (either an email, calendar event, contact, or task.
In the Tags group on the Ribbon, click Categorize, and then click All Categories.
Click a category, and then click Rename.
Type the new name for the color category, and then press Enter.

How do I create new categories in Owa?

To manage the set of categories defined for your mailbox, go to OWA Settings and select Categories from the General menu. You can then create new categories, remove categories, or add or remove categories from the favorites list (Figure 2). You can change the color assigned to a category, but you can’t rename a category.

How to manage categories in Outlook Web App?

Manage Categories in Outlook Web App: Instructions To create a category, right-click on a mail item and hover over “Categorize.” Click “Manage categories” to open a popup pane. Click the dropdown arrow to choose a color for your category. Click “OK” to save your new category.

Why are categories added to favorites in Owa?

The change introduced in the new OWA is to allow users to mark categories as favorites so that categories appear with the other kinds of favorites (people, groups, and folders). When you add categories as favorites, you’re essentially creating filters for OWA to apply to items.

How do I categorize an email in outlook?

Select the email message or messages you want to categorize. To apply a category: Search for or select the category you want to use. To remove a category: Clear the check mark next to the category. Note: If you’ve assigned a lot of categories and can’t see the category you’re looking for, click All categories at the bottom of the list.

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