Which reports are mandatory in annual general meeting?
The matters discussed or business transacted in an AGM consists of:
- Consideration and adoption of the audited financial statements.
- Consideration of the Director’s report and auditor’s report.
- Dividend declaration to shareholders.
- Appointment of directors to replace the retiring directors.
Can a company secretary chair an AGM?
In large organisations it will typically fall to the company secretary to prepare the chair for how to run the AGM. When we’ve provided company secretarial services for organisations, we would usually brief the Chair on: 1.
What should be included in AGM report?
Produce a notice giving details about the AGM and mail all your members. This should include date, time, duration, venue, and information about the elections of officers. You could include the whole agenda or just highlight one or two items.
What is AGM report?
An annual general meeting (AGM) is a yearly gathering of a company’s interested shareholders. At an AGM, the directors of the company present an annual report containing information for shareholders about the company’s performance and strategy.
Can a company secretary call a general meeting?
A Director, Company Secretary, Manager or any other officer of the company shall not have the power to convene a General Meeting on his own. In order to be a valid Meeting, the Notice of the Meeting should be given by a person duly authorised by the Board.
What does a secretary do at an AGM?
The role of the Secretary is to support the Chair in ensuring the smooth functioning of the Management Committee. In summary, the Secretary is responsible for: Ensuring meetings are effectively organised and minuted. Maintaining effective records and administration.
When should AGM be held?
The first annual general meeting of the Company should be held within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the financial year.
When must a company hold its AGM?
within 6 months
When Should I Hold The AGM? For public companies, annual general meeting guidelines state that the first one must be held within 6 months from the day following its accounting reference date.
When should an AGM be held?
Is the annual general meeting of a company mandatory?
An AGM is the only meeting in which Shareholders can interact with the Management or Board of Directors of their company. A mandatory yearly gathering of a company’s interested Stakeholders.
What are the functions of an annual general meeting?
Annual General Meeting (AGM) is a yearly meeting of stockholders or shareholders, members of company, firm and organizations. In AGM functions like reviewing company account, approving audited accounts, elections, fiscal records of the past year are discussed.
What should company secretary bring to annual general meeting?
The necessary items/ documents the company secretary should go to the annual general meeting (AGM) with. a) Memorandum and Articles of Association of the Company. b) The Companies and Allied Matters Act. c) The Stock Exchange Code of Corporate Governance. d) Financial Reporting Council Act.
How to publish chairman’s statement at Annual General Meeting in India?
If the directors decide for the publication of the Chairman’s Statement, make arrangements for the same. In case of listed company, send 6 copies of the directors report, balance sheet and profit and loss account and 3 copies of the notices to such stock exchanges and 1 copy of each of them to all other recognised stock exchanges in India.