How do I view contact categories in Outlook?

How do I view contact categories in Outlook?

Right-click the contact you want to categorize, click Categorize, and then click the color you want. To tell what category a contact has been assigned to, in your list of contacts (View > Current View > Change View > List), scroll to the right to see the Categories column. Any assigned categories will appear there.

Can others see my Outlook categories?

Categories in Shared Folders Only category names are visible on items when you share folders on Exchange server; colors are per user. Other users will see your categories in a white color (unless it’s already in their color category list).

How do I view a global address list in an Outlook contacts folder?

How to View a Global Address List in an Outlook Contacts Folder

1. Launch Outlook and click “New” to open a new email window.
2. Click the “Address book” button, and then select “Global Address Book” from the “Address Book” pull-down menu.
3. Highlight all the entries that you’d like to export to your local contacts folder.

Why can’t I see all my categories in Outlook?

If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook.

How do I search for categories in Outlook?

In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories.

How do I filter contacts by category in Outlook?

Assign a category to a few contacts.

1. Click the View tab, choose Change View, and then select Manage Views.
2. Click New in the resulting dialog.
3. Give the new view a name, such as Family.
4. Choose the type of view you want.
5. Click OK.
6. Click Filter.
7. Click the More Choices tab.

How do I remove categories from Outlook email?

Delete a category

1. Sign in to Outlook on the web.
2. Select any message.
3. Right-click, and then select Categorize > Manage categories.
4. Select the category you want to delete, and then select Delete .

Are Outlook categories private?

There isn’t any direct ways to set specific category as private, in Outlook, you can select an appointment, and set it as private, and here is reference: Make an appointment or meeting private.

How do I extract the global address list from Outlook?

Outlook 2013 & Outlook 2016

1. Open Outlook and click File.
2. Click Open & Export > Import/Export.
3. Select “Export to a file.”
4. Click Next.
5. Select “Comma Separated Values.”
6. Click Next.
7. Select Contacts option under Personal Folders.
8. Click Next.

How do I find the global address list in Outlook?

Viewing the GAL in Outlook on the Web

1. Launch Outlook on the web.
2. Click the People icon in the navigation panel in the bottom-left corner of the window. (See figure below.)
3. Click Directory > Default Global Address List. (See figure below.)

How do I retrieve Outlook categories?

Restore Categories

1. Open your Notes folder (keyboard shortcut: Ctrl+5).
2. Drag & drop the Categories.
3. If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.

How do I make categories visible in Outlook?

On the Outlook menu, click Preferences. Under Personal Settings, click Categories. Under Show in Navigation Pane, select or clear the check boxes that you want. Note: By default, when you create a new category, the category is displayed in the navigation pane.

How do you categorize a contact in outlook?

Right-click the contact you want to categorize, click Categorize, and then click the color you want. To tell what category a contact has been assigned to, in your list of contacts ( View > Current View > Change View > List ), scroll to the right to see the Categories column.

Where do I find the categories in outlook?

In Outlook 2007, please click the View > Arrange By > Categories. In Outlook 2010 and 2013, please click the Categories button in the Arrangement group on the View tab. Then all messages with categories are moved to the bottom of the messages list, and grouped by categories.

How do I sort my contact list in categories?

Click People. Click Home, and then in the Current View group, click List. Scroll all the way to the right in your list of contacts to see the Categories column. Click the Categories column header to sort the list by color.

How to add a contact to a category?

To add an existing contact to one of these categories: Click People. If you see icons instead of words, you can click the People icon or use the tip below to change what you see. Tip: To change navigation options from icons to words, click the three dots next to the icons, click Navigation Options…, and uncheck Compact Navigation.