How do you explain minutes?
Minutes are the official written record of the meetings of an organization or group. They are not transcripts of those proceedings. Using Robert’s Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.
What are the 4 types of minutes?
They are: action, discussion, and verbatim.
- ACTION MINUTES. The most popular type of minutes of meetings is Action minutes.
- VERBATIM MINUTES. This is a a word for word record of all discussions and decisions.
- DISCUSSION MINUTES.
Why are minutes of the meeting important what does it contain?
Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. They serve a historical purpose, but just as important, they serve a legal purpose, documenting the group’s adherence to the proper procedures and the association’s bylaws.
What to write in minutes of meeting?
7 things to include when writing meeting minutes
- 1 Date and time of the meeting.
- 2 Names of the participants.
- 3 Purpose of the meeting.
- 4 Agenda items and topics discussed.
- 5 Action items.
- 6 Next meeting date and place.
- 7 Documents to be included in the report.
How many kinds are minutes explain?
There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use. Action minutes record the decisions reached and the actions to be taken, though not recording the discussion that went into making the decisions. This is the most common form of minutes used.
What is an action minute?
Action Minutes record any “action” or votes that were taken at the meeting. This allows citizens to easily see what happened at a meeting in a short time frame, without having to wait until the minutes of a meeting are approved and sealed.
What is the importance of minutes in communication?
Meeting minutes document the most important points discussed during a meeting. They serve several purposes: Inform absent team members of the discussion and decisions made. Serve as a record of discussions for future reference.
What is the purpose of taking minutes?
Minutes are simply notes taken during the meeting to remind you what was discussed and agreed. They don’t need to be long or complicated, in fancy language or perfect grammar. They do need to record clearly and simply what decisions were made at the meeting and who is going to carry them out.