How do I set categories in Outlook?

How do I set categories in Outlook?

Create a category

1. Select an email message or calendar event and right-click.
2. From the Categorize menu, select New category.
3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
4. Press Enter. The category is created and applied to the items you’ve selected.

How do I automatically color categorize emails in Outlook?

Categorize Email Messages in Outlook 2016

1. Open Outlook.
2. Move to Home tab and click on Categorize.
3. Click on All Categories.
4. Color Categories window would pop on-screen, click on New.
5. Add New Category wizard will appear.
6. Now, click on the Color drop-down, and select a color (Blue).

How do I get my Outlook categories back?

Restore Categories

1. Open your Notes folder (keyboard shortcut: Ctrl+5).
2. Drag & drop the Categories.
3. If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.

How do I fix categories in Outlook?

Step 1: Document the current categories

1. Sign in to Outlook Web App.
2. Right-click any email message, click Categorize, and then click Manage categories.
3. Change the color of any category by clicking the arrow to the left of the color block, and then click a different color.
4. Click OK.

How do I sort emails by category?

In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories.

How do I view categories in Outlook 2010?

Step 1: Open the folder in which you will view messages by categories. Step 2: Arrange messages by categories: In Outlook 2007, please click the View > Arrange By > Categories. In Outlook 2010 and 2013, please click the Categories button in the Arrangement group on the View tab.

How do I change Master category in Outlook 2010?

Follow the steps below:

1. Right click on the mail box in navigation pane.
2. Click on Data File properties.
3. Click on ‘Upgrade to color categories’> yes.
4. Restart Outlook and check.

How do I automatically assign categories in outlook?

Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next. Select the assign it to the category category check box.

How to get organized with categories in outlook?

How to Use Categories to Get More Organized in Outlook Rename a Category. By default, the categories are named by color. Delete a Category. After you’ve customized your categories you may find that you’re not using all of them. Apply a Category to a Message. How to Remove a Category from a Message or Change It.

How to count emails by category in outlook?

Count Emails by Category Outlook In the Mail view, press Ctrl + E keys simultaneously to activate the Search Tools . Click Search > Categorized , and then select the specified color category you will count emails… Now all emails marked with the specified color category are found out and listed in… See More….

How to add or edit categories in outlook?

Edit Categories in Outlook . To edit the list of color categories : Click Categorize in the Tags group on the Home tab. Select All Categories from the menu. Highlight the desired category to select it. Then take one of the following actions: To change the category title, click Rename and type the new name in the Name list.